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During the refresh, a copy of the dataset is kept to handle queries to the dataset. This kind of refresh from within Power BI Desktop is different from manual or scheduled refresh in the Power BI service. Automate Your Power BI Dataset Refresh with Python Automatic page refresh isn't supported for Import. Auto Page Refresh in Power BI - Everything you need to know! If the dataset connects to an on-premises data source, the gateway might be offline. A quick way is to view the list of datasets in a workspace. The easiest workaround is to teach your users to click on Refresh button. Now, we're at the last step of the Flow: Select the name of the workspace, then the name of the of the dataset that you want to trigger the refresh for. If your datasets require longer refresh operations, consider moving the dataset onto a Premium capacity. In the window that appears, look for the following warning message, as shown in the following image: Some data sources may not be listed because of hand-authored queries. Go to the dataset that's refreshing and select Cancel refresh. Because the data sources are external, you can manually refresh the dataset by using Refresh now, or you can set up a refresh schedule by using Schedule refresh. Edit: I do know that there is a workaround with using Power Automate Desktop with an unattended flow, to do the refresh. On the menu above the dashboard canvas, press the ellipsis icon () and theres your Refresh option: The one in the report viewing mode can also be found the same way. First off, manually refreshing data is the simplest and easiest way. Because its just a button away. As mentioned earlier, you can configure up to eight daily time slots if your dataset is on shared capacity, or 48 time slots on Power BI Premium. You can find a list of data source types that require a data gateway in the article Manage your data source - Import/Scheduled Refresh. For example, you can use count distinct to count customer IDs and only refresh when a new customer is added to the list. When you connect to an Excel workbook this way, a dataset isn't created in Power BI. For tools and known issues, see the following gateway troubleshooting articles: More questions? You might want to adjust your refresh rates accordingly. Raise the minimum refresh interval, which will affect all reports on that capacity. Also make sure your gateway admin adds your user account to the list of users with permissions to use the data source. Datasets that aren't connected to sources file in OneDrive or SharePoint Online don't show these sections. All automatic page refresh queries run at a lower priority to ensure that interactive queries, like page load and cross-filtering visuals, take precedence.